Administrative Assistant

Department Administration
Reports to Accounting and Administration Manager
Supervisory Responsibilities None
Location Ottawa office

In addition to supporting SGL's general operations, the Administrative Assistant is the primary support to the Geophysics and the Business Development teams.


  • Edit and format reports and proposals (calibration, data acquisition and processing, technical, and interpretation) in English, French, and sometimes in Spanish;
  • Assist with all front office tasks including receiving and directing incoming phone calls, distribution of mail, welcoming visitors;
  • Provide administrative support to Geophysics, Marketing and Engineering departments;
  • Liaise with management, diplomatic personnel and field personnel worldwide;
  • Act as a backup for the travel coordinator as needed;
  • Understand, comply with and promote all company safety precautions and policies including reporting hazards and incidents encountered in daily operations;
  • Apply for overseas visa and work permit applications for SGL employees; and
  • Perform other administrative duties as required.

Qualifications and Experience

  • Advanced-level proficiency in LibreOffice/MS Office Suite and Adobe Acrobat;
  • Excellent proofreading and writing skills with ability to edit complex documents;
  • Excellent written and oral communication skills in English;
  • Have a sharp eye for detail and be well organized;
  • Two (2) years of related office experience an asset;
  • Completion of postsecondary education an asset;
  • Previous experience in a legal or technical environment an asset; and
  • Ability to communicate in and translate documents in French and/or Spanish considered an asset.

Please submit your resume to careers@sgl.com. Be sure to include the position title in the subject line of your email.

Sander Geophysics is an equal opportunity employer. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodation, contact Human Resources prior to your interview. Please note that only applicants selected for an interview will be contacted. We thank all applicants for their interest.